Corruption in the company: how to identify kickback schemes and defeat theft
Corruption – or theft in companies – is a very broad topic. Depending on the size of the company, the scope of activity, the presence or absence of a security service, the list of possible schemes varies greatly. Consider the most common cases in small and medium-sized businesses and possible solutions to these issues.Procurement service
One of the most difficult to control departments in the enterprise structure. The simplest and most banal scheme is getting a rollback when purchasing products. It is extremely difficult to identify, to prove something, too. For example, take retail stores, cafes, restaurants. Purchase prices for certain types of goods can change quite a lot in a short time. If only yesterday fresh tomatoes cost a ruble, then tomorrow they can cost one and a half rubles. In monthly reports you will see only the average price, which as a whole will not critically differ from market prices, but it is difficult to find out how true it is.
Or as an example, you can consider a larger enterprise, the process of purchasing office equipment. Suppose you need to buy thirty computers, printers, and a couple of copiers. Since the purchase is no longer retail, but draws on small wholesale, the stores will offer a 10-15% discount on the market price. Further, if the customer is your specialist, a full-time system administrator, then he can easily specify one specification for computers in the invoice, but in fact, components that cost slightly less will be installed. Finding the difference to a non-specialist will be extremely problematic. It is unlikely that anyone will notice the difference in the performance of computers of different configurations.
There are a number of signs that suggest that your procurement service is dishonest:
purchase prices do not differ from average market prices, or differ in a larger way;
procurement reports are not as informative as possible, product categories are grouped without detail, or there are no such reports at all;
not all information is submitted to the accounting department (there are no checks, invoices, or they are improperly executed);
if your level of salary is not very high in your company, but you hold on to positions in the purchasing department very strongly and all the employees with you are extremely polite and friendly, it’s worth considering.
There are several solutions, how to control, and, more correctly, how to exclude the possibility of theft at the enterprise at the procurement stage.
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One of the 100% working decisions is to make purchases in person, or to appoint a proxy for the procurement manager. If this is not possible, then at least major transactions should be carried out under personal control.
The second method is to continuously selectively check current prices and the availability of purchased goods. This is done simply and does not require a huge amount of time. For example, take the previous case with the purchase of office equipment. Before paying bills, send them to several companies that supply office equipment with the question of whether they can sell similar equipment at lower prices, or without loss of quality can offer more affordable equipment. If all the companies to which you sent this account can make a better offer, then your employees are dishonest or incompetent. These operations can be done in person or entrusted to your security service, if any.
The third way is to purchase specialized analytical systems that are integrated into your accounting and with which you can analyze the activities of any department. This is only suitable for medium and large enterprises, where it is not possible to verify in detail the activity of a particular department due to the large amount of information.
Theft at the production stage is also difficult to detect. Without delving into the types and methods of theft in production, we can say that the key to minimizing such losses is, first of all, the order in the enterprise. At the moment, there are many different solutions for the automation of material accounting, with which you can control the production of any product at any scale. The cost of such systems and their implementation costs decent money, but, as a rule, it is cheaper than constantly paying for the theft of employees.